Rights and Image Use Coordinator

The Rights and Image Use Coordinator (a new position at the Clark Art Institute) serves as the rights and image acquisition and licensing expert for the Institute. The Coordinator works with a number of departmental colleagues and with a multitude of international organizations to acquire materials, identify rights issues, and collaboratively set and maintain policies and procedures involving intellectual property rights for materials related to exhibitions, programs, and the permanent collection.
The Coordinator manages the acquisition of rights and materials to be used in publications, exhibitions, multimedia guides, websites, activity guides, public programs, advertising, public relations and press materials, promotions, and merchandising, including images, texts, film footage, music, and other audiovisual elements. The Coordinator also serves as point person for requests to the Clark for images, manages the Clark’s open access image program, and serves as the Clark’s contact with Bridgeman Art Library (which manages image uses for permanent collection objects under copyright).
Principal duties include:
  • Determine copyright status of images or other materials, negotiate and clear rights/permissions (when necessary), and acquire digital files from outside providers and rightsholders (and agencies such as ARS) for use in Clark publications, educational materials, merchandise, website, public relations, press, and promotional print/digital uses;
  • Advise the Clark on when to proceed with practices based on fair use; provide due diligence in cases of potential orphan works and unknown copyright assertion;
  • Maintain records of incoming image permissions, including status, fees, approvals, contract requirements, and procedures for renewal; also maintain a log with accurate caption and credit information for each exhibition and book project based on image-provider requirements;
  • Ensure that assets obtained meet the museum’s standards for use and/or reproduction;
  • Manage the Clark’s new open access policy for collection images, including determining copyright status of works in the institute’s collection, as possible;
  • Review rights, reproductions, and intellectual-property clauses in museum contracts;
  • Help develop new procedures for sharing information across departments;
  • Occasionally represent the museum at relevant conferences and seminars and stay up to date on rights issues within the museum field;
  • Meet regularly with supervisor to prioritize tasks, and other tasks as assigned.
The ideal candidate will have/be:
  • An individual who is organized, detail and results-oriented, energetic, dedicated, diplomatic, and thoughtful;
  • A BA and 3+ years of experience in a rights acquisition position, preferably within an art museum or image archive;
  • A thorough and up-to-date understanding of intellectual property law, including fair use and similar copyright issues;
  • Ability to manage multiple projects at once and to handle deadline needs from several departments;
  • An excellent understanding of digital-imaging standards and formats;
  • Familiarity with TMS, digital-asset management systems, and print/media technologies;
  • Ability to work collaboratively with others as part of a team as well as independently;
  • Excellent verbal and written communications skills.
Individuals interested in applying should submit a cover letter, salary requirements, resume, and the names of three references via email to [email protected].
The Clark is an equal opportunity employer.